How to Receive Email via Your Small Business' Domain Name for Free (Without Paying a dime for Email Hosting)

Want a professional email address like `yourname@YourCoolDomain.com` without paying for Google Workspace or Microsoft 365, or some other email host or reseller?

In this guide, I'll show you how to set up free email forwarding using your custom domain name—without spending a dime on email hosting.

My name is Chris. Creater of Diary Of A Detailer and owner of Bright Trust Car Wash And Mobile Detail Solutions of Seattle. And this is the solution that our company currently uses. It took me maybe 20 minutes to setup and i do log into ImprovMX a few times per week and run a couple of manual forwards just to ensure no unforseen issues have occured to stop our Clients from communicating with us. Thus far I am happy with it. Definitely worth saving the $30 or $40 dollars per month some of the email hosts charge!

So Why Use Email Forwarding Instead of Paid Hosting?

Professional email addresses build credibility, but paid email hosting can cost $6+/month per address. With email message forwarding:

- You keep using your existing Gmail (or other free email)

- All email messages sent from anywhere on the internet to `@YourCoolDomain.com` forward to your main free inbox (gmail).

- You can create up to 25 aliases (like `support@`, `sales@`, etc.)

- It's completely free forever!

Step-by-Step Setup Using ImprovMX

We'll use [ImprovMX](https://improvmx.com), a free email forwarding service that allows:

✅ 25 email aliases

✅ Unlimited email forwarding

✅ Free forever plan

1. Sign Up for a Free ImprovMX Account

Go to [ImprovMX.com](https://improvmx.com) and create a free account. No credit card required.

2. Add Your Domain

After signing in:

1. Click "Add Domain"

2. Enter your domain name (e.g., `YourCoolDomain.com`)

3. Select the free plan

3. Configure DNS Records

This is the technical part, but ImprovMX provides clear instructions. You'll need to add these DNS records to your domain registrar (like GoDaddy, Namecheap, or Cloudflare):

- **MX Records** (Directs email traffic to ImprovMX)

- **TXT Record** (Verifies domain ownership)

Example records:

```

MX @ mx1.improvmx.com 10

MX @ mx2.improvmx.com 20

TXT @ v=spf1 include:spf.improvmx.com ~all

```

Note: DNS changes can take up to 24 hours to propagate. Although most likely this will complete for you within 5 or 10 minutes.

4. Set Up Email Forwarding

Once DNS propagates:

1. Go to "Aliases" in ImprovMX

2. Add email aliases (e.g., `info@YourCoolDomain.com`, `yourname@YourCoolDomain.com`)

3. Set the destination to your existing Gmail address

And that's it. But - just be aware that while this setup does allow your customers and associates to send email to YourCoolDomain.com (which does promote trust), it will not allow you to respond or reply back to the sender using your @YourCoolDomain.com address.

Remember, the email messages that are sent to your domain are simply forwarded to your free email/gmail account. Thus when you do respond back to the sender they will see it as coming from your current free.email@gmail com.

So you might want to be transparently upfront before this occurs (which could confuse the people on the reply chain.

Or....

You could re-configure your gmail Send As and Outgoing SMTP settings so that your replies actually appear to be coming from @YourCoolDomain.com address as expected;

And here is the configuration process for that - and the final bit to complete this DIY Life Hack which has the ability to save your business anywhere from $5.00 to $70.00 per month:

5. Optional: Send Replies from Your Domain in Gmail

While incoming emails will forward to Gmail, you can also send replies from `@YourCoolDomain.com`:

1. In Gmail, go to Settings → "Accounts and Import"

2. Add `yourname@YourCoolDomain.com` as a SEND-AS address

3. Use ImprovMX's SMTP settings when prompted:

- SMTP server: `smtp.improvmx.com`

- Port: `587`

- SSL: Yes

Important: Ignore Google Workspace Nags

So one last thing.....After setting this up, you might see prompts from Google Workspace trying to get you to set up a paid account for your domain. Ignore these!

- When visiting `admin.google.com`, you may see a prompt to "Set up Google Workspace"—click "Skip for now"

- Google may email you about "finishing setup"—you don't need to

- Your free forwarding will keep working regardless

RECAP

Benefits of This Setup:

- Professional appearance: Use `you@YourCoolDomain.com` instead of `yourname@gmail.com`

- Multiple aliases : Create `support@`, `billing@`, etc.

- No inbox management : All emails arrive in your existing Gmail

- Free forever : No hidden costs or trials

Limitations to Know

- **No inbox storage**: Since emails forward to Gmail, you're limited to Gmail's 15GB free storage

- **Sending limits**: ImprovMX's free plan has a 50/day send limit

- **No calendars/contacts**: This is email-only (unlike paid Workspace)

My Final Thoughts:

For solopreneurs, small businesses, or anyone wanting a professional email without ongoing costs, free email forwarding is a perfect solution. It takes about 15 minutes to set up and works indefinitely.

Have questions? Drop them to me at whateveryouwish@brighttrustdetail.com

Disclaimer: ImprovMX's free plan terms may change. Always check their latest policies. And its a great idea to check and test that this still works as you designed it a few times per week.

HEPA-Enhanced Car Detailing

Picture this: You pick up your freshly detailed car, slide into the driver’s seat, and inhale air so clean it rivals a mountain breeze. No dust lingering in the sunbeams, no hidden allergens in the upholstery—just a pristine, healthy cabin. At Bright Trust Detailing, this isn’t a luxury - It’s our standard. Since we opened for business in 2019, we’ve paired premium detailing with HEPA air filtration to ensure every vehicle we touch isn’t just spotless—it’s a sanctuary. Here’s how we’re redefining clean, inside and out.

What is HEPA? (And Why We Swear By It)

HEPA (High-Efficiency Particulate Air) filters capture 99.97% of particles as small as 0.3 microns—dust, pollen, mold spores, even bacteria. While most know HEPA from hospitals or homes, we’ve harnessed its power in auto detailing since day one. Why? Because a truly clean car isn’t just about shiny surfaces. It’s also about eliminating what you can’t see.

Our Secret Weapon: HEPA Detailing

When you trust us with your vehicle, here’s what happens:

As we vacuum, polish, and deep-clean, our HEPA filtration unit runs nonstop:

- Dust Annihilation: Trapping airborne dust and debris kicked up during the cleaning and detailing process.

- Allergen Erasure: Pet dander, pollen, and mold hides in vents and carpets. HEPA captures these allergens and lockes them away.

- Post-Detail Purity: Unlike standard detailing (where dust often resettles), our HEPA system ensures your cabin stays immaculate long after the job is done.

Cleaner Interiors, Healthier Commutes

We’ve used HEPA since 2019 because we care about more than aesthetics. We care about your health:

- For Allergy Sufferers:

Say goodbye to sneezing fits. Our HEPA process leaves interiors allergen-free.

- For Families: Kids and pets breathe easier without lingering dust or pollutants.

- For Everyone: Enjoy that “new detail” freshness without harsh chemical smells—our system pairs HEPA with activated carbon to neutralize odors.

“But My Detailer Just Uses a Regular Vacuum…”

Here’s the difference: Standard detailing often stirs up dust, letting it settle back into seats, vents, and carpets. Without HEPA, you’re just moving dirt around. Our method ensures it’s gone—for good.

A Dust-Free Promise, Backed by Years of Expertise

Since 2019, we’ve honed our HEPA-driven process to deliver what others can’t:

- Certified Clean: Every vehicle meets our “zero dust” benchmark.

- Long-Lasting Results: Customers rave about interiors staying cleaner for weeks, not days.

- Peace of Mind: Know that your commute is free from airborne irritants, thanks to our meticulous system.

HEPA Beyond the Road: Tesla’s Innovation & Yours

Even automakers like Tesla now prioritize cabin air quality with HEPA systems (see their famed “Bioweapon Defense Mode”). But what about the air quality *before* you step inside? That’s where we come in. Our detailing ensures your car’s existing cabin filter—whether standard or HEPA—isn’t fighting a losing battle against buried dust.

Ready to Experience the HEPA Difference?

Don’t settle for a half-clean interior. At Bright Trust Detailing, we blend cutting-edge HEPA tech with artisan detailing to give you:

- The cleanest interior in town, guaranteed.

- A healthier space for your daily drives.

- Pride in a service that goes beyond “good enough.”

Book Your HEPA-Enhanced Detail Today

Since 2019, we’ve believed clean air is non-negotiable—whether you’re detailing your car or driving it. Join hundreds of satisfied customers who’ve made the switch to a truly pure ride.

Upgrade your clean. Visit www.brighttrustdetailing.com to schedule your HEPA-powered detail. Follow us on social media for tips on maintaining your car’s freshness—and tag us with #HEPACleanRides to share your experience!

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Why Wait? Your car deserves the same clean air you breathe at home. Let’s make it happen. 🚗💨

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Bright Trust Detailing – Delivering Purity, One HEPA Filter at a Time, Since 2019.